Document hub

The Document Hub is your central repository for all team documents and resources. Upload files, preview them in the browser, and share them with your team by email.

Who can do what

Uploading, sharing, and deleting documents is an Editor capability (including admins who also edit). Viewing is open to your team. The employee list you share to is Admin-managed - see the Internal overview.

Upload a document

1. On the Internal dashboard, open Document Hub, then choose Upload New Document.

2. Give it a title (required) and an optional description, and pick a file.

3. Upload. Documents must be PDF, Word, or Excel, up to 20 MB per file - anything else is refused with “Only PDF, Word, and Excel files are allowed!”

Browse and find

The hub is a single list of your documents, newest first - there are no folders. Narrow it down with:

• Search by title - the “Search by title…” box.
• The Type: filter - All Types, PDF Documents, Word Files, or Excel Sheets.

Each row shows the document’s title, type, description, and date, with Preview, Download, Share, and Delete actions.

Preview

Select a document (or choose Preview) to open it without downloading:

• PDFs and images preview directly in your browser.
• Word and Excel files preview through Microsoft’s Office Online viewer - they’re rendered by Microsoft’s service via a short-lived link.

From the preview you can Open Original or Download. If a file type can’t be shown, you’ll see “Preview Not Available” with Open in New Tab and Download File.

Share by email

Share one document with its Share action, or tick several and choose Share Selected (N). Either opens Share Document Via Email:

1. In Recipients, use Select All Employees, pick people from your employee list, or type addresses in.

2. Edit the Subject and Content.

3. Choose Share Document.

Documents are sent as real email attachments - not links - so recipients get the files directly. On success you’ll see “Documents shared with N recipients.”

Attachment size

A share email can carry up to 38 MB of attachments in total. Over that, HIVE stops the send with “Total attachment size {N}MB exceeds 38MB email limit”. Even under that cap, large attachments can bounce at the recipient’s own mailbox - many inboxes only accept incoming mail up to around 20-25 MB - so smaller files are more reliable. (This 38 MB share limit is separate from the 20 MB per-file upload limit.)

How share emails are delivered

Share emails send through HIVE’s own email service - there’s no email setup to do. Optionally, an admin can send from your company’s own domain instead, set up under Settings → Email.

Delete a document

Choose Delete on a row for the Delete Document confirmation - “This action cannot be undone.” - then Delete. It’s removed from the hub.

How documents are stored

Documents are stored privately - they’re not publicly accessible. Each time you preview or download one, HIVE generates a read-only link that expires after about an hour, so files aren’t left sitting on open, permanent URLs.

Good to know

• Two size limits, for two different things: 20 MB per file when uploading, and 38 MB total per share email.
• Sharing goes to your employee list, which an admin manages in Settings → Employees - see the Internal overview for how that list works.